Introduction

The Adolescent Girls Summit ("AGS," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, register for events, or interact with our services.

Information We Collect

Personal Information

We may collect the following types of personal information:

• Name and contact information (email, phone, address)
• Date of birth and age verification
• Organization affiliation and role
• Educational background and experience
• Demographic information for program evaluation
• Emergency contact information
• Dietary requirements and accessibility needs
• Photos and videos (with explicit consent)

Automatically Collected Information

• IP addresses and device identifiers
• Browser type and version
• Pages visited and time spent on our website
• Referring website addresses
• Cookies and similar tracking technologies

How We Use Your Information

We use the information we collect to:

• Process applications and registrations for AGS events
• Communicate with participants about program details
• Ensure participant safety and provide appropriate support
• Conduct program evaluation and impact measurement
• Share success stories and program highlights (with consent)
• Improve our website and user experience
• Send newsletters and program updates (with consent)
• Comply with legal and regulatory requirements

Information Sharing and Disclosure

We may share your information in the following circumstances:

With Your Consent

• Partner organizations for collaborative programming
• Media outlets for promotional purposes
• Funders and sponsors for impact reporting

For Legal and Safety Reasons

• To comply with legal obligations or court orders
• To protect the safety of participants or staff
• To investigate potential violations of our policies
• In emergency situations requiring immediate action

Data Security

We implement appropriate security measures to protect your information:

• Encryption of sensitive data in transit and at rest
• Access controls limiting who can view personal information
• Regular security assessments and updates
• Staff training on data protection and privacy
• Secure storage of physical documents
• Regular backup and disaster recovery procedures

Your Privacy Rights

You have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal requirements)
• Portability: Request a copy of your data in a portable format
• Withdrawal: Withdraw consent for processing (where applicable)
• Objection: Object to certain types of processing

Cookies and Tracking Technologies

We use cookies and similar technologies to improve your browsing experience and analyze website usage:

• Essential Cookies: Required for basic website functionality
• Analytics Cookies: Help us understand how visitors use our website
• Preference Cookies: Remember your settings and preferences

You can control cookie settings through your browser preferences.

International Data Transfers

As AGS operates across multiple countries in Africa and works with international partners, your information may be transferred and stored in different countries. We ensure appropriate safeguards are in place for any international transfers, including data processing agreements and compliance with applicable data protection laws.

Data Retention

We retain your personal information for as long as necessary to:

• Fulfill the purposes for which it was collected
• Comply with legal and regulatory requirements
• Resolve disputes and enforce our agreements
• Maintain program evaluation and impact data

Typically, participant data is retained for 7 years after program completion, unless you request earlier deletion or legal requirements mandate longer retention.

Updates to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on our website and updating the "Last updated" date at the top of this page. For significant changes, we may also send direct notifications to registered users.

Governing Law

This Privacy Policy is governed by and construed in accordance with applicable data protection laws in the jurisdictions where we operate, including but not limited to the laws of Ghana, the European Union's General Data Protection Regulation (GDPR), and other relevant privacy regulations.